Non-Profit & Charity Applicant Tracking System

Leading charities & not-for-profits rely on Eploy

Key Features for Charity & NfP Hiring

So whether you need name-blind applications, additional workflows, or support multiple brands or business functions, you’ll find Eploy to be the most adaptable talent acquisition technology that consistently delivers the results you demand.

Building Talent Pools

Cultivating a Steady Stream of Committed Talent

Advanced Search & Filtering ► Streamline candidate shortlisting
Automated Email & SMS Marketing ► Increase candidate engagement rates
Job Posting and Distribution ► Expand reach, reduce vacancy duration
Drag-and-Drop Pipelines ► Enhance candidate progression visibility
Unlimited Configurable Hiring Workflows ►Customise to accelerate hiring cycles

Eploy significantly reduces time-to-hire in healthcare, enabling quick staffing of essential roles. By automating and streamlining key processes, it improves candidate throughput and reduces vacancy rates, ensuring critical healthcare positions are filled promptly.

Ensuring Compliance and Data Security

Maintaining High Standards in Legal and Data Compliance

Right-to-Work Checking Integration ► Streamline compliance checks for new hires
Multi-Level GDPR Consent Management ► Uphold data protection and privacy standards
Audit Trail ► Provide accountability in recruitment processes
Data Retention Policies ► Manage sensitive data responsibly
Compliance Document Management ► Organise key legal documents efficiently

Optimising Candidate Assessment

Ensuring Best-Fit Hires for Non-Profit Missions

Assessment Form Builder ► Tailor assessments to specific charitable roles
Scoring & Grading ► Objectively evaluate candidate suitability
Video Interviewing ► Conduct comprehensive remote interviews
Structured & Panel Reviewing ► Enhance collaborative hiring decision-making
Application Screening & Pre-screening ► Efficiently filter candidates, improving hire quality

Eploy’s assessment tools enable Charities and Not-for-Profits to select candidates who not only have the right skills but also share the organisation's ethos and commitment.

Streamlining Onboarding

Facilitating Quick and Effective Staff Integration

Customisable Onboarding Processes ► Personalise onboarding to reflect diverse roles
Electronic Signatures ► Speed up the onboarding paperwork process
Compliance Document Management ► Ensure legal and regulatory adherence
Secure Data Collection ► Maintain high standards of data privacy
Self-service Candidate Portal ► Enable new members to manage their onboarding

Eploy streamlines the onboarding process in non-profits, reducing time-to-productivity and ensuring new hires contribute effectively to their mission from day one.

Attract Committed and Passionate Talent

Boosting Engagement with Purpose-Driven Talent

Job Posting and Distribution ► Expand reach to find mission-aligned candidates
Automated Email & SMS Marketing ► Increase candidate engagement, improving response rates
Social Media Integration ► Leverage networks for wider candidate appeal
Talent Pools & Skills Library ► Access a pool of motivated, skilled volunteers and staff
AI-Powered Candidate Matching ► Ensure alignment of values and skills

Eploy maximises candidate attraction in the Charities and Not-for-Profit sector, enhancing applicant quality and increasing alignment with your organisational values.

Overcome limited resources

Conquer your budget constraints

Cost-Effective: Budget-friendly ATS designed for not-for-profit constraints.
Automated Task Handling: Streamlines processes, reducing the need for extensive administration.
Easy-to-Use Interface: Simplifies recruitment tasks, requiring minimal training.

Eploy is a game-changer for charities facing financial limitations. It streamlines recruitment with automated tasks and an easy interface, saving both time and money.

High Volume Recruitment

Volunteer Coordination Made Simple

Recruit at Scale: Efficiently handle large volumes of applications.
Flexible Applicant Tracking: Tailored to manage both volunteers and part-time staff.
Robust Communication Tools: Keep candidates engaged and informed throughout the recruitment process.

Handling high volumes of volunteers and part-time staff is a breeze with Eploy Applicant Tracking System. Its bulk processing and robust communication tools ensure an organised and efficient recruitment process.

Eploy FAQs

Yes, Eploy is used for many kinds of Charity and Not-for-Profit recruitment. And because we know each business is different, our features allow for an agile approach so you can flex and evolve your recruitment process. Whether you need name-blind applications, a multilingual solution, multiple workflows, or specific requirements on your careers site for multiple brands or business functions such as volunteers, we understand it's your recruitment process, so we can do things your way.

Eploy integrates with HMRS, Accounts & Payroll systems as well as leading background screening & checking providers, to name a few!

With the Eploy API, you can connect the tools you use daily to our talent acquisition platform and deliver amazing experiences for everyone involved in the recruitment journey. Eploy's API enables customers and partners to build custom apps and enhancements to Eploy's Talent Acquisition platform.

We have a Partner Marketplace so you can extend your recruitment capability faster and smarter.

Employee Referrals are one of the top ways to attract quality talent. When a business hires a candidate from an employee referral, it directly indicates that employees working in the company are happy with their work, and they believe highly in the company’s culture.

With Eploy talent acquisition teams can run employee referral programmes, offer bounties and track the source of the candidates. It’s easy for employees to share available roles using email and their social networks.

We solve the challenges of charity & not-for-profit talent acquisition

Recruitment in the Charity & Not-for-Profit industry comes with unique challenges. These can be addressed by understanding the most effective candidate sourcing channels for the sector and anticipating potential changes in hiring levels throughout the year. Eploy helps recruiters in the Charity Sector tackle these challenges and streamline their recruitment processes to achieve the results they need.

Levels of hiring in the charity sector for next 12 months

In the Charity and Not-for-Profit sector, the levels of hiring in the next 12 months look set to rise according to 33% of respondents, with 52% expecting no change and 15% citing that hiring levels will decrease.

When sourcing candidates it is important that there are simple, streamlined tools that allow for recruitment on the go for all those involved. That's why, with Eploy - as well as getting an award-winning Charity Applicant Tracking System, you get a dedicated hiring manager portal that's so easy to use your hiring managers will actually enjoy recruiting with it!

These handy downloadable checklists will help you to understand the needs of the various audiences involved with recruitment.

Charity sector hiring challenges

Understanding the Charity sector hiring challenges helps to put in place ways to address them. Scarcity of qualified candidates and building a diverse and inclusive workforce are the top two challenges. Advertised salaries being lower than market average features highly as a challenge, with 46% of respondents indicating it as one. There is also a lack of recruitment marketing budget, potentially making it difficult to attract the right candidates.

To collaborate better as a team on day-to-day activities, monitor your KPIs and get a handle on your recruitment metrics.

With Eploy you get complete recruitment analytics built in. You can create dashboards that measure and monitor every aspect of your hiring process in real-time.

What channels do social & health care recruiters use for sourcing candidates?

Charity & Not-for-Profit organisations find a good mix of candidates from their website/ career pages for their vacancies. Professional Social Networks, such as LinkedIn are popular sourcing channels, utilised by 90% of charity sector in-house recruitment teams. The use of ATS/CRM/Talent Pool has seen growth in usage since last year, being utilised by 32% of respondents, overtaking the 28% from last year.

52% of charity organisations turn to agencies for help in filling their vacancies, which is delivering results but can affect the company’s cost of hire.

Source: 2024 UK Candidate Attraction Survey

Which sourcing channels work best in social & health care?

When we look at how the Charities and Not-for-Profit sector is succeeding with talent attraction, the Sourcing Quadrant paints an interesting picture. Having a great careers site is one of the ways that is working to attract a larger pool of high-quality candidates. Other channels like Specialist Job Boards, Employee Referrals and ATS/CRM are also delivering on both quantity and quality of candidates.

Agencies continue to deliver a good balance of candidates for this sector. However, this comes with increased costs to the sector.

Source: 2024 UK Candidate Attraction Report

Levels of hiring in the charity sector for next 12 months
Do more with less
Charity sector hiring challenges
Solving hard problems
What channels do social & health care recruiters use for sourcing candidates?
Finding talent
Which sourcing channels work best in social & health care?
Improve your advertising

Here's what charity & NfP recruitment teams are saying about Eploy

''We worked closely with the Eploy team and our hiring teams to deliver a recruitment experience that reflects the values and aspirations of the ZSL community. We had ambitious timescales and Eploy went above and beyond to meet these and elevate our candidate experience standards and foster a more inclusive global approach to attracting talent. As a team, we are now well placed for flexibility to adapt and utilise the wealth of data provided in the recruitment dashboards in Eploy that provides granular visibility to monitor the performance of all our recruitment activities.''
Stephanie HarrisHead of People Partnering
“saha chose Eploy to meet current and future aspirations, and we have delivered what we set out to do in record time. The implementation process was excellent and channelled us to not only launch ahead of schedule but bring added value to our recruitment process and candidate experience”
Sharon SandfordPeople Services Operations Manager
"The combination of the Swift Project and the Eploy recruitment system upgrade features provides a new agile way of working. The result is an easier process for candidates that is much more flexible. This, in turn has presented value to be released, which was a key objective of the project.''
Jacob RickettProject Manager
“From a candidate perspective we set out to achieve a smooth candidate experience that promoted positive engagement from the initial visit to our website, applying for a role to joining the team and beyond. Candidates should be able find the roles they were looking for, understand the diverse opportunities, be engaged with the brand and be kept informed throughout the recruitment process in a consistent and timely way. Using Eploy’s onboarding portal we have also been able to positively influence this part of the candidate’s journey and help colleagues readiness for work as well as understanding our values which are so important to us.”
Richard FarrallRecruitment Manager
“Having extended the use of Eploy across our Retail Directorate, with online on-boarding we are delivering on our goals to support our transition to more digital working, to run our operations and processes in the most efficient and cost-effective way possible and attracting high-quality talent.''
Kate RussellHead of Recruitment